ESE Monthly Meeting Zoom link

Some folks are having difficulty seeing the Trumba calendar on our ESE website. I will look into this, but for now, if you are not able to see the calendar, you can find the link for the Thursday, March 21st meeting from 2pm to 3pm below:

ESE Monthly Meeting Confusion and March Date

Hello all,

Apologies for any confusion last week regarding the ESE monthly meeting. The meeting is scheduled for this Thursday the 21^st of March from 2pm-3pm.

For future dates, please refer to the trumba calendar located on our website – https://www.co-ese.uw.edu/

There will also be an agenda and reminder email the week of each meeting.

Agenda for this week’s meeting:

Intro to the ESE website
Accounts receivable reporting and how to interpret them
New worksheet for expense transfers
Compliance feedback
Reminders
Q and A

Thanks all! See you Thursday!

Megan DeVeau

University of Washington College of Engineering

Assistant Director of the Engineering Shared Environment (ESE)

371 Loew Hall | Box 352180

3920 E. Stevens Way NE

Seattle, WA 98195-2180

goodem@uw.edu

The ESE has a new website!

The ESE now has a new live website!

We encourage everyone to visit and let us know what you think!
his is where we will have FAQ’s.

All of these emails will be posted on the “Communications” page of the site.

You can find useful document and forms along with helpful links.

The UW Connect Finance portal has a page that explains and links to all necessary forms you can fill out.

We will even have videos and training materials posted in the near future!

Student reimbursements using Miscellaneous Payment in Workday

Good morning, all,

The ESE has received feedback from the central UW Accounts Payable team regarding the “request category” used when setting up a misc. payee’s profile for a UW student.

Previously, when you were submitting a Misc. Payment for a student that purchased goods on behalf of the UW, the “request category” selected needed to be “refund” to disable 1099 reporting for Misc Payee type – Student.

Now, Accounts Payable states that we need to use the “request category” – “Reimbursement” in these cases to disable 1099 reporting. Please take note of this and adjust your documentation accordingly.

This does not apply to non-employee travel for students. Please continue to use the “request category” – “non-employee travel”.

If you have any questions, please feel free to reach out.

Thank you,